Searching for a technical solution for a work problem? Here are some Excel advices: Spreadsheet programs are valuable tools when you’re looking to present data in the form of graphs or tables. The spreadsheet itself contains the data to be included on the graph, and spreadsheet programs have many types of graphs built in. These types of spreadsheets are similar to those for data analysis and statistics, but in many cases, people use a separate sheet for data they want to turn into graphs. There also may be special formatting requirements to produce a specific type of graph, so the spreadsheet itself needs to be created with this in mind.
Spreadsheets are composed of columns and rows that create a grid of cells. Typically, each cell holds a single item of data. Here’s an explanation of the three types of data most commonly used in spreadsheet programs: Text data, also called labels, is used for worksheet headings and names that identify columns of data. Text data can contain letters, numbers, and special characters such as ! or &. By default, text data is left aligned in a cell.
Excel automatically recognizes dates entered in a familiar format. For example, if you enter 10/31, Oct 31, or 31 Oct, Excel returns the value in the default format 31-Oct. If you want to learn how to use dates with formulas, see Properly Enter Dates in Excel with the DATE Function.
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Excel file formats: The XML-based and macro-enabled file format for Excel 2016, Excel 2013, Excel 2010, and Excel 2007. Stores VBA macro code or Excel 4.0 macro sheets (.xlm). .xls: The Excel 97 – Excel 2003 Binary file format (BIFF8).
Text file formats: .txt Saves a workbook as a tab-delimited text file for use on another Microsoft Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet. .csv Saves a workbook as a comma-delimited text file for use on another Windows operating system, and ensures that tab characters, line breaks, and other characters are interpreted correctly. Saves only the active sheet.
Excel Tips and Tricks!
If you want to move one column of data in a spreadsheet, the fast way is to choose it and move the pointer to the border, after it turns to a crossed arrow icon, drag to move the column freely. What if you want to copy the data? You can press the Ctrl button before you drag to move; the new column will copy all the selected data.
You are aware of the key function of Filter, but few people use the Advanced Filter, which will be repeatedly applied when you need to filter a unique value from data in a column. Click to choose the column and go to Data->Advanced. A pop-up window will show up. As the screenshot shows, click Copy to another location, which should be in accord with the second red rectangular area. Then specify the target location by typing the value or clicking the area-choosing button. In this example, the unique age can be generated from Column C and show in Column E. Don’t forget to choose Unique records only, then click OK. The unique value showing in column E can be the contrast of the original data in C, that’s the reason why it is recommended to copy to another location.